Keeping your company secure should be a top priority for any business owner. Whether your aim is to protect employees, your finances, company property or your customers, you must make calculated security measures to ensure everything is kept out of harm’s way. You can therefore not afford to be careless with the safety of your business as the consequences might be dire. There are a number of ways that you can ensure your business is protected at all times, as discussed below.
Ensure that the Office Environment Is Secured at All Times
It is a basic principle for businesses to always secure the windows and doors before leaving the offices. And while it might sound like a no-brainer, at times this simple company safety rule is forgotten, and mostly, not on purpose. As the business owner, you can as well double up as the chief security officer especially for a small business, if you cannot hire an independent security person. It will be in the best interests of the company to enforce this rule and check from time to time to ensure it is adhered to.
Having an alarm system installed in the office space or business security cameras is a sound investment. Display clearly the signs that come with this systems so that they are conspicuous to would-be intruders, and deter them from committing a crime. This will send a message to them that you are protected. You can hire a company that deals with business security systems to monitor them or you can do it yourself.
At times you might have important client property or assets, or it might be in form of information. You will need to keep this securely in the office, and if need be, encrypt such information to ensure that no one apart from you can access this. You might need to have a safe installed somewhere in your office, away from the window or spaces accessed by your clients. The safe can be secured with a password that has a random combination which has no association with your business.
Practice Cyber Security
This will go beyond the usual secure folders and simplistic passwords on your computer. For a business, the password should be a high tech padlock that is cleverly thought of, in order to deter criminals from hacking into your databases and vital accounts. A combination of longer passcodes, with a blend of numbers and capital letters randomly input within the password, will be hard to crack. You might as well go for passphrases that are simple, memorable phrases.
Accord selected security privileges to a specific or a handful of employees if your business has a bigger workforce. This will include having the keys of the building in the custody of a long-serving, trusted employee. Furthermore, copies of the locks must only be authorized by you or a designated security officer, and locksmiths should only duplicate them at your behest. Unique passwords should be allocated for each employee for computer access, and precautions must be taken for a terminated employee.
Important Files Should Be Backed Up
This can securely be done by use of external hard drives or a cloud system. And if you do not have knowledge of the cloud system, an experienced cloud service provider should help. It is important because just in case your computers experience a meltdown, you will be sure that your databases and documents are safe and can be easily retrieved. If you have an in-house server, you must always keep the door secured and if need be, change the server access passwords every month.
In summary, ensuring your business is secure shouldn’t be hard, the tips outlined here should be a starting point. And while it goes beyond basic procedures such as ensuring you have an updated antivirus, to securing entrances to your business premises, having proper induction and periodic employee training will go a long way in granting your company safety at all times.